Shortlist candidates for two sales executive roles

Project overview

We are a growing distribution company hiring two sales executives. We have a long list of applicants and need help screening them so that our managers only meet the strongest candidates.

What you will deliver

• Review of up to 80 CVs against our criteria
• Phone screening of the top 15 candidates
• Short written notes on each interview
• Final shortlist of 6 with strengths and concerns
• Suggested interview questions for managers
• Follow-up messages to unsuccessful candidates

What we are looking for

• Recruitment or HR experience
• Excellent communication by phone and email
• Fair and objective screening
• Handles candidate data responsibly

Revisions

The price includes up to two rounds of changes to the shortlist. We promise to give specific, consolidated feedback rather than vague comments. If something does not match the original brief, fixing it is not counted as one of the rounds.

What is and is not included

This post describes everything we expect to be included in the shortlist. We would rather agree on the details at the start than discover a misunderstanding halfway through. Additional work beyond this list is welcome to be quoted as an optional extra.

How we will stay in touch

Quick replies make a shortlist job run smoothly, so we answer within a day and hope you will too. We will confirm anything important in writing, and ask you to do the same. A short call is fine when something is complicated, at a time that suits you.

A little about our team

We are a small, friendly business that values clear communication and fair treatment of freelancers. We respect your time, give clear instructions and pay promptly for approved work. Treating each other with respect always produces the best shortlist.

What you can expect from us

You will receive the background material and any examples we have right at the start. One person on our side will make decisions, so you will not get conflicting instructions. Expect a clear brief, organised feedback and prompt payment after approval.

Working steps

First, we will confirm the details together and answer anything that is unclear. Then we would like to see a first draft, even if it is rough, to make sure we are aligned. The last steps are our review, any final changes, approval and payment.

Confidentiality

We will share information about our business that is not available publicly. Please do not show this material to other clients or in public places. After delivery, we are normally happy for you to display the final work once sensitive details are removed.

Notes on the deliverables

Please confirm in your proposal that 'review of up to 80 CVs against our criteria' is something you have done before. Please confirm in your proposal that 'phone screening of the top 15 candidates' is something you have done before. If you know a better way to handle 'follow-up messages to unsuccessful candidates', we are open to hearing your suggestion in your proposal. We will check 'suggested interview questions for managers' carefully against the brief, so please double-check it before you deliver.

How we will choose

Our decision will be based on your previous work, your understanding of the job and how clearly you communicate. The lowest price alone will not decide it, but it must fit within the fixed budget. We aim to reply to everyone politely and let all applicants know once the job is awarded.

Long-term potential

We are a growing business and expect more work like this shortlist in the coming months. Reliable freelancers will be our first choice for the next projects. Freelancers who deliver on time and communicate well always get repeat work from us.

Our ideal match

We are looking for an experienced specialist who can advise us, not just follow instructions. Beyond skill, we value people who are honest about what they can and cannot do. Reliability, meaning answering messages and keeping promises, makes a big difference on a shortlist job.

Timeline

We would like the shortlist finished within roughly 6 to 8 weeks. A realistic date is more useful to us than an optimistic one, so please be straightforward. Showing us an early version, even an unfinished one, helps us avoid surprises at the end.

How to apply

To help us choose quickly, please include the following in your proposal:

• One or two examples of similar work you have completed
• A short description of how you would approach this shortlist
• The date you could start and finish
• Any questions you have about the brief

Proposals that are copied and pasted without reading the job will be ignored.