Set up secure cloud file storage and access rules for a 10-person team

Project overview

Our team shares files by email and messaging apps, and we are afraid of losing or leaking important documents. We want a proper cloud storage setup with clear folders, access rules, backups and a short guide that everyone can follow.

What you will deliver

• A folder structure for departments and projects
• User accounts with the correct permissions
• Two-factor authentication enabled for everyone
• Automatic backup and version history
• Sharing rules for external clients
• A one-page guide and a short training call

What we are looking for

• Experience setting up business cloud storage (Google, Microsoft or similar)
• Understanding of permissions and data protection
• Patient with non-technical staff
• Documents everything clearly

Scope and expectations

The work listed above is the full scope of this setup job. If you think something important is missing, please say so in your proposal instead of adding or removing it quietly. Anything beyond the list will be handled as a separate, clearly priced request.

Tips for a strong application

We like proposals that show you have read the whole description. Mention one detail from our description that shows you understood it. Long generic introductions are easy to spot, and we usually skip them.

Notes on the deliverables

For 'user accounts with the correct permissions', please send the result in a clearly named file or link so that we can review it easily. We will check 'a folder structure for departments and projects' carefully against the brief, so please double-check it before you deliver. 'automatic backup and version history' is one of our priorities, so please tell us early if you foresee any difficulty with it. 'a one-page guide and a short training call' is one of our priorities, so please tell us early if you foresee any difficulty with it. For 'sharing rules for external clients', please send the result in a clearly named file or link so that we can review it easily.

A little about our team

We are a small, friendly business that values clear communication and fair treatment of freelancers. We pay for work that meets the brief and give honest, constructive feedback. We would like this setup to be a positive experience for both sides.

Repeat work

If this first job goes well, there is likely to be more. We are happy to talk about regular work once the first project has been completed successfully. Honest, positive reviews are something we gladly give to people who do an excellent job.

When you will be reachable

We do not mind when you work, only that the deliverables arrive when promised. We do ask that you are reachable for quick questions at some point each day. If your availability changes during the job, tell us straight away so that we can adjust.

Suggested process

We suggest starting with a short kickoff conversation to agree on the details and answer your questions. Then we would like to see a first draft, even if it is rough, to make sure we are aligned. Finally, we will review the finished work against the list, request any small changes, approve it and release payment.

Payment

The fixed budget for this setup job is USD $115. We cannot raise the budget, so please do not apply expecting us to negotiate a higher amount. Once the deliverables are checked and approved, payment is released without delay.

Choosing a freelancer

We look at similar past projects, the quality of your proposal and whether you can meet the deadline. Please do not apply with a very low price just to win, because we value a good setup over a cheap one. We may ask shortlisted applicants a few questions or for a very small sample.

Keeping in contact

We reply to messages within one working day and expect the same from you. Please keep important decisions in the platform chat so both sides have a record. A short call is fine when something is complicated, at a time that suits you.

Keeping things private

Parts of the material for this job are private to our business. We ask that you treat everything as private and do not share it with others. We are happy to sign a simple confidentiality agreement if you prefer.

Who will be a great fit

We are looking for someone with a few years of solid experience who can work with only light supervision. Beyond skill, we value people who are honest about what they can and cannot do. If you enjoy working with clients who give clear feedback and pay fairly, you will like working with us.

What to include in your proposal

Please keep your proposal short and specific. We would like to see:

• Links or files showing relevant previous work
• Your plan for this setup in a few sentences
• Your availability and expected delivery date
• Questions that would help you do a better job

We read every proposal, but we reply first to the ones that show you understood what we need.